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Job Details

Publications Assistant

Washington, DC, United States

Posted on
Jun 13, 2022

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u003cpu003eu003cstrongu003eWho We Areu003c/strongu003eu003c/pu003enu003cpu003ePeace is our commitment. The **MEMBERS ONLY**SIGN UP NOW***. represents the American peopleu0026rsquo;s shared values and commitment to peace worldwide. We know that Peace is Security u0026ndash; it advances both U.S. and international security by preventing, managing, and mitigating violent conflict.u003c/pu003enu003cpu003eWe are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to u003ca href=u0022****target=u0022_blanku0022 rel=u0022noopeneru0022u003****you have a passion for making the world a better place and want to have a front-row seat on the world stage, u003cstrongu003eUSIP is the place for youu003c/strongu003e.u0026nbsp;u003c/pu003enu003cpu003eu003cstrongu003eJOB BRIEFu003c/strongu003eu003c/pu003enu003cpu003eThe Publications Assistant supports USIPu0026rsquo;s Publications Program in four (4) key areas: administrative, editorial, production, and digital initiatives.u003c/pu003enu003cpu003eu003cstrongu003eTARGET SALARY RANGE:u003c/strongu003eu003c/pu003enu003cpu003eGrade 7 - $50,000 u0026ndash; 52,000u003c/pu003enu003cpu003eThe Institute uses the General Schedule salary tables for administering compensation. Offers are determined based upon candidate qualifications, related experience, internal equity, and the amount budgeted for the position.u003c/pu003enu003cpu003eu003cstrongu003eRESPONSIBILITIESu003c/strongu003eu003c/pu003enu003cpu003eu003cemu003eAdministrative:u003c/emu003eu003c/pu003enu003culu003enu003cliu003ePerforms and coordinates the requisition and contract procurement processes for the Publications team using USIPu0026rsquo;s financial management system, including processing of invoices and tracking of key financial data.u003c/liu003enu003cliu003eMaintains cost databases and tracks charge-back expenses to Institute programs.u003c/liu003enu003cliu003eAssists in the drafting of author agreements and tracking of agreements, permissions, and rights requests.u003c/liu003enu003cliu003eTracks and updates key data points on the Publications workflows and processes, providing verbal and written status reports to the Publications and programmatic teamsu003cemu003e.u003c/emu003eu003c/liu003enu003cliu003eAssists USIPu0026rsquo;s Finance team, vendors, and the Publications team in tracking contractual obligations and ensuring compliance, timely payments, and contractual closeout.u003c/liu003enu003cliu003eAssists in exhibition planning logistics and sales efforts at conferences.u003c/liu003enu003cliu003ePerforms administrative duties, such as mailing materials to vendors and reviewers, making copies, and assisting in coordination of in-house publication inventory.u003c/liu003enu003c/ulu003enu003cpu003eu003cemu003eEditorial:u003c/emu003eu003c/pu003enu003culu003enu003cliu003eCoordinates with authors and program teams to ensure submissions are complete, appropriate permissions have been received, artwork is in the correct format(s), and that all required approvals have been obtained.u003c/liu003enu003cliu003eAssists in proofreading publications and miscellaneous material (promotional copy, summary text, front matter, cover and inset text, etc.), using u003cemu003eChicago Manual of Styleu003c/emu003e.u003c/liu003enu003cliu003eAssists in book peer view process and securing encomia.u003c/liu003enu003cliu003eServes as liaison to the Institute staff on publication formats, timelines, and cost questions.u003c/liu003enu003c/ulu003enu003cpu003eu003cemu003eu0026nbsp;u003c/emu003eu003cemu003eProduction:u003c/emu003eu003c/pu003enu003culu003enu003cliu003eAssists with proof corrections using Adobe Creative Suite software.u003c/liu003enu003cliu003eAssists the Senior Publication Design Specialist and/or Production Associate with researching photos and graphic elements for reports, books, and other publications.u003c/liu003enu003cliu003ePrepares and composes basic metadata.u003c/liu003enu003cliu003ePrepares and transmits clean manuscript files to Production Specialist for layout.u003c/liu003enu003c/ulu003enu003cpu003eu003cemu003eu0026nbsp;u003c/emu003eu003cemu003eDigital Initiatives:u003c/emu003eu003c/pu003enu003culu003enu003cliu003eAssists in the curation and maintenance of publication information on USIPu0026rsquo;s intranet and online bookstore.u003c/liu003enu003c/ulu003enu003culu003enu003cliu003eAssists in creating digital newsletters and social media posts for reports and books.u003c/liu003enu003c/ulu003enu003culu003enu003cliu003eAssists with e-book proofreading and coordinates file revisions with e-pub vendor.u003c/liu003enu003cliu003eFacilitates data transfer into the publications title management system, providing general support and troubleshootingu003cemu003eu003cstrongu003e.u003c/strongu003eu003c/emu003eu003c/liu003enu003c/ulu003enu003cpu003eu003cemu003eu0026nbsp;u003c/emu003eu003cemu003ePerforms other duties as assigned.u003c/emu003eu003c/pu003enu003cpu003eu003cstrongu003eQUALIFICATIONSu003c/strongu003eu003c/pu003enu003culu003enu003cliu003eA Bacheloru0026rsquo;s degree in English, journalism, or related field required.u003c/liu003enu003cliu003eA minimum of one (1) year of professional publishing experience is required.u003c/liu003enu003cliu003eDemonstrated professional experience editing and proofreading using u003cemu003eChicago Manual of Styleu003c/emu003e and familiarity with proofreaderu0026rsquo;s marks/workflow is required.u003c/liu003enu003cliu003eDemonstrated proficiency in MS Office is required.u003c/liu003enu003cliu003eExperience using Adobe Creative Suite (InDesign, InCopy, Illustrator, Photoshop, Acrobat Professional) and publishing content management systems is highly preferred.u003c/liu003enu003cliu003eActive learner, with interest and ability to quickly learn from teammates and colleagues.u003c/liu003enu003cliu003eExceptionally organized and detail oriented, with an ability to manage multiple projects and deadlines, while maintaining high standards of quality and tight editorial and production schedules.u003c/liu003enu003cliu003eSelf-motivated with excellent interpersonal, verbal, and written communication skills.u003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eAll USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation. u003c/strongu003eu003c/pu003enu003cpu003eAs with many organizations, USIP follows specific guidelines related to COVID vaccinations.u0026nbsp; These guidelines align with the latest findings from the Centers for Disease Control (CDC) and the Occupational Safety and Health Administration (OSHA).u0026nbsp; The overall intent is to ensure the safest possible workplace for USIP employees and contractors.u0026nbsp; In accordance with the guidelines, all USIP employees and contractors with building access are required to be fully vaccinated regardless of telework or remote status.u0026nbsp;u003c/pu003enu003cpu003eUpon acceptance of the position, you are required to submit proof of vaccination along with your signed offer letter to HR.u0026nbsp; If you require an exemption, either medical or religious, we will provide you with the exemption form for you to complete prior to your start date.u003c/pu003enu003cpu003eu003cstrongu003eHOW TO APPLYu003c/strongu003eu003cbr /u003eTo be considered for this position, please submit a complete application package consisting of:u003cbr /u003e1.u0026nbsp; Completed employment application including titles, dates of hire and salary requirements.u003cbr /u003e2.u0026nbsp; Cover letteru003cbr /u003e3.u0026nbsp; Resumeu003c/pu003enu003cpu003eFor questions about this position please email u003ca href=u0022mailto:****u0022 target=u0022_blanku0022 rel=****u003c/au003e. u003cstrongu003eDo not send resumes or attachments to this email address.u003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eOnly those applicants that are selected for further discussions will be contacted.u003c/strongu003eu0026nbsp;u003c/pu003enu003cpu003eu003cstrongu003eNo Phone Calls. Interviews will be scheduled by appointment only.u003c/strongu003eu0026nbsp;u003c/pu003enu003cpu003eu003cemu003eUSIP is an equal opportunity employer. u003c/emu003eIt is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.u0026nbsp;u003c/pu003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:14900d11-c546-42ff-ab52-7bbbfa78cb97,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2022-06-13T21:04:03.115Z,InternalPostedDate:null},{JobBoardId:b0137e48-5b89-4fa3-b658-b460a2c257ec,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2022-06-13T21:04:03.115Z}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

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