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Job Details

Publications Director/Senior Publications Director

Company name
SHS, Inc

, NY

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Position Overview:

The Publications Director is responsible for successfully and efficiently managing the specific projects/publications assigned, from inception through production or publication, effectively and proactively, executing on time and within budget

Serve as the primary day-to-day contact for authors, medical writers and directors, grantors when necessary, and internal team members

Ensure all SOX and HCC compliance documentation is secure throughout the duration of each project

Key Responsibilities

Publication Operations Tactically implement project/publication elements on time and in conformity with objectives of the applicable publication plan

Begin to review and discuss strategic opportunities with account management and team members on projects/pubs/pub plans and company offerings

Participate in publication plan development with team members and grantor

Direct/liaise with team members on the specific projects/publications assigned

Schedule and facilitate kick-off and wrap-up meetings

Identify and recruit faculty/authors

Liaise between relevant internal and external team members on content development

Ensure procedural consistency with guidelines and SOPs

Develop and monitor timelines, anticipating and proactively communicating next steps to team members with a projection of the possible impact on other projects and initiating timely internal/external reviews and approvals for project components

Develop external communications with authors, grantors, vendors, and others as needed

Attend grantor meetings as requested to determine project scope, obtain updates, and develop projects

Provide direction to appropriate staff and team members regarding all related tasks for specific projects/programs assigned

Manage live meetings/events

Liaise with CME/CE providers and develop CME project components (when applicable and necessary)

Maintain a file of freelance/independent contractors/temporary staff and author data sheets, W-9 forms, and disclosures

Some weekend time and travel required

Financial Management Assist Account Manager with forecast development when needed and as appropriate to business unit

Assist department head in the development of budgets and participate in proposal development, pitches, and presentations for new and existing accounts/grantors when necessary

Monitor budgets weekly, update necessary team members where issues are present, and document financial status on status reports

Initiate proactive budget discussions with Account Management when job specifications change and work with Account Management to generate Scope Change forms and help resolve financial issues

Update percent completion reports monthly

Attend monthly finance meetings with Account Management and Finance

Time Management Ensure that Coordinator moves all project/pubs materials to appropriate team members in an orderly and timely manner

Meet with Coordinator as often as needed to review/update status of active projects/pubs

Manage kick-off, status, and wrap-up meetings in order to provide internal teams with necessary support and direction

Ensure appropriate use of E-mail and voicemail for communication status within and outside of the

Knowledge and Skills Bachelor’s degree or higher and 5+ years in program management and/or medical education

In-depth knowledge of ACCME, PhRMA, and OIG guidelines (specific to medical education)

Ability to maintain flexibility and foster teamwork in a fast-paced, demanding work environment

Problem Solving Proactively identify problems and identify workable solutions

If necessary, discuss with supervisor recommendations and possible solutions specific to problems on assigned projects/programs

Managerial Direction Support talent share initiative with supervisor by identifying need and reaching out to other divisions when necessary

Ensure appropriate billing by reviewing job reports on a regular basis

Exemplify a high standard of quality and professionalism within your assigned program management team

Create an integrated, effective, flexible, and accountable team environment that provides a solid support structure for grantor and team satisfaction

Provide clear and professional communication relating to assigned projects/programs to all clients, vendors, colleagues, and team members

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Company Profile
SHS, Inc. was established in 1988. We are a progressive recruitment and placement firm capable of handling either contingency or retainer search assignments. Our focus is in the Biotechnology, Pharmaceutical Advertising, Continuing Medical Education, and Healthcare Communications industries. Our consultants specialize in one or more of these industries. The firm is based in Chicago and serves clients in all major U.S. cities, with a major concentration of clientele in: New York; New Jersey; Atlanta, GA; Pennsylvania; Ohio; Chicago, IL; and the San Francisco Bay area. IACME logo We are affiliated with the National Association of Personnel Services, the Illinois Association of Personnel Services, and the Illinois Alliance for Continuing Medical Education (IACME). Our consultants are encouraged to achieve certification (Certified Personnel Consultant). As an independent search agency, we were an early adopter of the web and internet sourcing and search strategies. Our website, Careers Front Page, has been online since 1996. It has a loyal following among those within our respective fields and, with their help, it will continue to evolve as a useful resource.

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