Publishing Assistant, Open Access
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This position is located in our Philadelphia PA office.
Tracks submissions through multiple cycles of review to established turnaround times, follow up, and escalate delays. Run weekly reports and invite reviewers and Academic Editors depending on available reviews.
Work with Academic Editors to processes reviews and revised submissions. Respond to communication (e-mail and phone) from outside editors, reviewers and authors.
Work with journal Editorial Coordinators, Production and the Editorial Office to provide proficient manuscript tracking and ensure the submission process is efficient
Manage reviewer certificates, letters and quarterly recognition emails.
Assists Publishers and Editors with preparation of annual/semiannual editorial reports and other ad hoc or scheduled report needs by extracting and preparing data from Editorial Manager system
Be trained and become proficient in the administrative tool for the electronic journals platform (eJP) and is responsible for basic maintenance and for making necessary changes on journal sites including the Author Blogs. Pull, compile, and format related usage statistics for eJP, Ovid platforms, Facebook and other social media feeds.
Assist in payment inquiries including recurring payments and open access invoices
Be the 'go-to' person for the medical journals department and assist in the daily management of the journals' hybrid open access list and be proficient in open access publishing.
Participate in ad hoc projects as needed; other duties as assigned.
Bachelor's degree preferred or 2 years' equivalent experience
1 year of prior experience as an administrative, editorial, or marketing assistant or coordinator, or related experience, including:
Proficiency in MS Office including Outlook, Word, Excel and Power Point -- intermediate level skills with Excel and PowerPoint preferred
Preferred Knowledge, Skills, Abilities or Certifications:
Ability to handle multiple tasks simultaneously, set priorities, and meet deadlines
Ability to work independently and as a team member
Strong attention to detail and ability to be thorough in completing tasks
Good organization and communication skills, problem solving capabilities, and resourcefulness
Capacity to deal effectively with varied groups of people
Project-management experience a plus
Experience as an administrator with a web-based peer-review and tracking system (preferably Editorial Manager)
5%, possibly 1 - 2 times per year
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**MEMBERS ONLY**SIGN UP NOW***. N.V. (AEX: WKL) is a global leader in information services and solutions for professionals in the health, tax and accounting, risk and compliance, finance and legal sectors. We help our customers make critical decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.
**MEMBERS ONLY**SIGN UP NOW***. reported 2017 annual revenues of â‚¬4.4 billion. The company, headquartered in Alphen aan den Rijn, the Netherlands, serves customers in over 180 countries, maintains operations in over 40 countries and employs 19,000 people worldwide.
**MEMBERS ONLY**SIGN UP NOW***. shares are listed on Euronext Amsterdam (WKL) and are included in the AEX and Euronext 100 indices. **MEMBERS ONLY**SIGN UP NOW***. has a sponsored Level 1 American Depositary Receipt program. The ADRs are traded on the over-the-counter market in the U.S. (WTKWY).
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EQUAL EMPLOYMENT OPPORTUNITY
**MEMBERS ONLY**SIGN UP NOW***. U. S. Corporation and all of its subsidiaries, divisions, and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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