Associate Publishing Editor
**Overview**:This position is responsible for the financial and editorial management of society journals in a select discipline or disciplines. Responsibilities also include development and negotiation of agreements for ancillary products related to existing publications. The Associate Publishing Editor position is expected to manage a workload of approximately 10-15 titles, but quantity may vary.
**Essential Job Functions & Responsibilities**:**Financial Management**:
- Monitor the performance of journals in the assigned portfolio, by reviewing subscription, commercial sales and profit-and-loss statements regularly to ensure revenues are maximized and controllable costs are at acceptable levels. Report on the status of this activity in monthly reports to manager.
Develop an annual strategic plan for each journal in the portfolio, as requested by manager, that outlines specific actions designed to increase goals of publication or, in cases where journal OP is unacceptable, develop an improvement plan.
- Understand and work to include each journal in MEDLINE and Journal Citation Reports based on each journal’s potential via frequent communication with the journal editor and/or society publications manager regarding editorial practices. This activity will include manuscript submission, peer review process, revision and resubmission policies, and optimal editorial board function.
- Work closely both with SAGE Marketing and the journal editor to increase article usage and citations. This will include acting as the liason between marketing and the editor, when necessary, helping to explain how our campaigns may help drive usage and citations, and also encouraging the editor to make some changes, editorially, to help increase citations.
- Prepare internal and external reports as required. These reports primarily include publisher reports to societies and editors, varying in frequency from monthly to annual. But this could also include ad hoc reports as necessary on the journals the Associate Pub Editor manages.
- Host annual editorial board meetings for each journal in portfolio unless you are limited by budget.
- Rotate journal editors as needed and oversee contract renewals. This means not automatically renewing editors but instead, reviewing specific journal metrics to gauge how well an editor is doing and then make a decision regarding whether we renew the editor.
- Maximize the number of titles indexed in JCR and/or other relevant A&I services such as MEDLINE.
- Manage external relationships proactively with journal editors, society contacts, and others as appropriate.
- Maintain external relationships with sales reps, ed board members, authors and potential authors, and customers.
- Manage internal relationships with colleagues that influence journal performance. Departments include marketing, sales, production, circulation, art, commercial sales, customer service, IT and finance.
Contract Renewal and Management**:
- Renew all society contracts SAGE wishes to renew for assigned journals early or before expiration of contract.
- Work with SAGE’s contracts department to ensure that all society contracts are current.
- Issue contract amendments as required.
- Ensure that all contracts are signed and returned in a timely fashion, preferably within 4 weeks of submission to society or editor.
Open Access (OA)**:
- Maximize the number of assigned journals that cascade articles intoa SAGE open access product or SAGE PATH.
Develop plans to convert traditional journals to Open Access or launch OA spin-off journals.
Stay abreast with OA trends and developments and SAGE’s position and activities, which could include listening to webinars on the topic, reading various reports such as Outsell reports, and listening to colleagues who report on SAGE’s OA activities.
List and discipline expertise**:
- Develop a comprehensive understanding of each journal on list, which includes understanding the business model, finances, audience, etc. The expectation is that this position be familiar with the paper flow of each journal on his/her list, the current circulation, the overall financial health, and have an understanding of the general objectives for each publication. Develop an expertise in core discipline(s) which includes understanding trends in the discipline, competitors, related societies, etc. This can be done by maintaining a competitive analysis spreadsheet showing competitive journals, their prices, audiences, affiliated societies, etc.
General Office Management**:
- Monitor T&E expenses and other controllable operational costs.
Prepare a monthly report of activity and status of each journal for direct manager.
Maintain accurate files and logs for each journal.
**Administrative Support for publications**:
- Pull data for pub reports; draft and review final report before distributing.
Take accurate minutes on calls with editors and soci