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Job Details

Design and Publishing Administrative Assistant full-time

Chicago, IL

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Are you someone who is:
Poised, level headed, and practical with the ability to juggle and prioritize dozens of projects at once?
Detail-oriented and a master at organization?
Excited to work with a creative team and an adept collaborator?
If so, then the **MEMBERS ONLY**SIGN UP NOW***. is looking for you!
We have an opening for a full-time Design and Publishing Administrative Assistant who will provide administrative support to the Design, Publishing, and New Media (DPNM) department. They will be the key contact person for the Chief Content Officer and will work with other museum departments to ensure coordinated communications around institutional activities. Duties will include: coordinating department logistical needs and all administrative tasks such as processing project invoices, maintaining record keeping, calendar management, meeting set-up, note-taking, filing, and mailing. They will also provide project management support including setup and tracking of meetings, schedules, specifications, and approvals.
Desired qualifications include a Bachelor’s degree or equivalent combination of education and experience; publishing, museum studies, art history, editorial, design, administrative, and/or accounting background preferred; and:
Excellent administrative, accounting, written/verbal communication, and proofreading skills with acute attention to detail.
Experience in publishing or design.
Working knowledge of Excel spreadsheets, Microsoft Word, and other Office software.
Familiarity with the Macintosh computer platform and Adobe Creative Suite software (InDesign, Acrobat, Photoshop, Illustrator).
Museum experience.
Experience with project management systems and tools.
This is a full time position with a schedule of Monday through Friday, 9am-5pm, and as required for implementation of responsibilities and related museum activities. Ability to lift 30lbs, operate office equipment, and general mobility throughout all museum properties is required.
Interested? APPLY NOW at ****P.S. The MCA provides a generous benefits package that includes: health, dental, and vision insurance; paid vacation and personal days; free life, AD&D, short term and long term disability insurance; retirement plans; discounted parking; pre-tax transportation programs; visiting the MCA’s galleries; curator led staff tours of MCA exhibitions; discounts at the MCA Store and MCA restaurant Marisol; discounts for MCA Stage and other programs; plus a wide variety of discounts at many cultural institutions in the Chicagoland area.
The MCA is an Equal Opportunity Employer M/F/D/V. In addition, we aspire to make the MCA community and our environment – staff, audiences, artists, programs, and exhibitions – reflective of the diversity of the city of Chicago and to capture the spirit of access, inclusion, and equity in all we do. If you have any difficulty using our online system and you need an accommodation due to a disability, you may contact us at: ****.

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